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Business Central Team Members License – A cost-effective solution for teams ready for the challenge!

Licencja Business Central Team Members – ekonomiczne rozwiązanie dla zespołów gotowych na wyzwania!
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Microsoft Business Central Team Member License

Business Central Team Member - It has more features and less paperwork

Are you looking for an effective and affordable way to engage more employees with Business Central? This license is an excellent option for you. It’s worth noting that it’s not the same as the Dynamics 365 Team Members license – as it offers a unique set of features tailored to tasks that support teams’ daily work.

What possibilities does the Business Central Team Members license offer?

  • Broad access to data: Users can freely read data in Business Central, facilitating the efficient flow of information.
  • Update critical information: The license allows users to update existing data, such as payment deadlines or contact information for customers and suppliers. This allows the team to respond quickly to ongoing changes without involving other users.
  • Approving and rejecting tasks: Team members can approve or reject tasks within workflows assigned directly to them. This solution streamlines decision-making processes and allows them to focus on priority activities.
  • Flexibility in sales and purchase offers: Users can create, edit, and delete sales and purchase offers, enhancing their role in the sales process while better managing daily transactions.
  • Handling personal data: The ability to create, edit, and delete personal data gives companies confidence that their database is always up-to-date and complies with legal requirements.
  • Editing timesheets: Team members can submit their timesheets for approval. This simplifies time management and optimizes the work recording process.
  • Integration with Power Apps and Power Automate: The license allows you to use Dynamics 365 Power Apps and Power Automate to automate processes and create simple applications to support your team's work.
  • Customization: The module can be extended with additional tables (up to 15), which can be used to customize the system further to meet your team's specific needs.

Why choose the Business Central Team Members license?

The Business Central Team Members license is the ideal solution for companies that want to involve a wider team in working with the ERP system. It provides access to key features while maintaining full control over permissions. With this license, a company can take full advantage of Dynamics 365 Business Central without incurring high costs.

By opting for Business Central Team Members, you invest in efficiency, control, and scalability – a solution ideal for modern teams.

Ask our expert for details: https://inlogica.com/en/microsoft-products/microsoft-licenses/

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articles Business knowledge Dynamics 365/AX Recommended

Final consultations for e-Invoices (KSeF)

Spis treści

What solutions does the Ministry propose?

The Ministry of Finance has announced the launch of final consultations on implementing the mandatory National e-Invoice System (KSeF). The draft’s work considers the specifics reported by Local Government Units (LGUs) and entrepreneurs’ demands. Comments on the draft law can be submitted until November 19, while business solutions can be submitted until November 22.

Key Changes in KSeF

Phased Implementation of KSeF:

  • As of February 1, 2026, the obligation will apply to companies with more than PLN 200 million in annual sales.
  • As of April 1, 2026, the system will become mandatory for other businesses.

Transition Period:

  • Postponement of the requirement to provide the KSeF number in payments and postponement of penalties for non-compliance.
  • Possibility of offline mode until the end of 2026.

Support for the “digitally excluded”:

  • Taxpayers issuing a small number of invoices can issue invoices in the current form until the end of September 2026.

New e-Invoice Structures - what and when.

The proposed changes also apply to the structure of e-invoices. The modifications are expected to streamline the process of marking up TSU invoices, allow the addition of attachments, and introduce a new “employee” role. The latest FA (3) and FA_RR (1) structure will be effective from 2026, with the final version to be implemented before the mandatory KSeF.

This consultation is a crucial step to ensure the quality of solutions before the system is implemented.

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Check out the solution for KSeF from INLOGICA for Microsoft Dynamics 365/AX systems.

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VAT in the Digital Age: ViDA package approved

VAT in the Digital Age: ViDA package approved
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VAT in the Digital Age: ViDA package approved

What does the ViDA (VAT in the Digital Age) package mean?

On November 5, 2024, at the ECOFIN (Economic and Financial Affairs Council) meeting, EU member states voted on new VAT regulations. This package includes three main areas of change:

Digital VAT Reporting:

  • Introduction of real-time transaction reporting.
  • Mandatory use of e-invoices.
  • Standardization of the information contained in invoices.
  • Reducing the possibility of using summary invoices.

Changes in the Digital Platforms Area:

  • Digital platforms (e.g., Airbnb and Uber) will be required to charge and collect VAT on certain transactions when sellers do not do so. This includes short-term home rentals and passenger transportation.

Single VAT Registration (SVR):

  • Easier VAT registration for companies operating in multiple EU countries - one registration is sufficient.
  • Simplified rules for handling transactions between countries.

How is it worth preparing for this?

These changes will come into effect gradually. It is worth thinking about a partner who will take care of:

  • Analyzing the impact of the new regulations on your business.
  • Implementing solutions that will facilitate compliance with the new requirements, such as real-time reporting and e-invoicing.
  • Monitor current guidelines and adjust your accounting and tax processes.

ViDA Package Implementation Schedule

  • Single VAT Registration (SVR) - scheduled for July 2028.
  • Changes for Digital Platforms - January 2030, with early implementation possibly starting in July 2028.
  • Digital Reporting and e-Invoicing - July 2030 (full implementation by January 2035).

These changes may require your company to prepare for the new legal and technical requirements. Plan to implement the necessary solutions to help you adapt to the new tax reality.

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articles Business Central Business knowledge Dynamics 365/AX INLOGICA products Other Microsoft products Recommended

Microsoft Licenses – Learn about cost differences – which model wins? Subscriptions or perpetual usufruct?

Licencje Microsoft. Poznaj różnice w kosztach – który model wygrywa? Subskrypcje czy użytkowanie wieczyste?
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Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

In our previous article: Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business we examined the strengths and weaknesses of both licensing models, providing a comprehensive comparison. Below is a detailed overview of the costs for these options.

Business Central license fees

The example illustrates a 5-year cost projection for a company using Business Central with 20 users. We calculated licensing expenses over this period to provide a clear understanding of the financial aspects associated with each licensing approach.

A comparison of licensing models often shows significant differences in cost structure, especially over the long term. The chart shows how the two models evolve in terms of cost.

The subscription model appears more cost-effective at the outset, with lower start-up costs, making it an attractive solution for companies that want to implement a system quickly without incurring a large one-time outlay.

In the holding model (perpetual license), the company must initially pay a larger sum to purchase the software. However, after a certain period, it no longer incurs regular licensing costs. The chart shows that in the long run, subscription costs start to equal the price of a one-time purchase, and after a certain point, the subscription may become slightly more expensive.

Advantages of subscription

However, it is worth noting that a subscription offers:

  • Ongoing technical support,
  • Access to the latest updates,
  • Flexibility in scaling the number of users,
  • Low, regular costs.

The subscription model is undoubtedly a better option for companies needing flexibility and regular updates. Unlike a one-time license, a subscription allows you to adapt the system to your company’s changing needs. The ability to spread the cost over smaller, regular payments makes the subscription model more affordable and flexible, especially for companies with changing needs and limited IT investment budgets.

 

Choosing the two models ultimately depends on a company’s needs, development plans, and budget. However, for rapidly growing companies, the subscription model offers greater flexibility and the ability to continuously adapt the system to new business conditions, making it a more attractive option.

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Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business?

Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

Table of contents
Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

If you’ve ever wondered whether it’s more cost-effective to subscribe to Microsoft products monthly or to purchase a license on a one-time basis, here’s a detailed analysis of both options. We examine the costs associated with acquiring and maintaining a license to help you make an informed decision.

Available licensing models

  • Perpetual Licensing or On-premises.

    We offer perpetual licenses. The cost includes the license price multiplied by the number of users, the cost of dedicated modules, and an annual subscription of 18% of the license value, known as the Enhancement Plan. The customer has the option of using its own infrastructure or an additional paid cloud computing service.
  • Subscription Licensing

    The offer is based on recurring fees depending on the number of users, quickly allowing you to adjust the number of users according to your needs. The infrastructure can be based on customer or cloud resources, with the environment managed by a partner. For example, the Business Central system distinguishes between users: total users and team members, offering free licenses for the system administrator and an external accountant.

Read a comparison of the advantages and disadvantages of the available licensing models-shortcut

Read a comparison of the advantages and disadvantages of the available licensing models-shortcut

ADVANTAGES of using subscription licensing- details

The choice of subscription licensing presents itself as significantly more advantageous for several vital reasons that make this model attractive to modern enterprises. Below are the arguments for choosing a subscription:

  • Flexibility and scalability: Subscription licensing allows companies to easily adjust the number of licenses to meet current needs. By arbitrarily increasing or decreasing the number of users each month, companies can effectively manage costs to suit the current situation and project requirements.
  • No significant initial investment: Unlike perpetual licenses, the subscription model does not require a substantial initial investment. Smaller, regular monthly fees are more affordable for a company's budget, making the technology more accessible, especially for smaller companies.
  • Constant updates and innovation: Subscriptions guarantee access to the latest software versions and updates, which is crucial in a rapidly changing technology environment. Companies using the subscription model are assured that their software is always up to date, which helps maintain high operational efficiency and data security.
  • Access to support and service: Subscribers are often provided with technical support and access to additional resources and tools that can help maximize software performance. Regular technical support and consultation can significantly reduce the risk of downtime and other operational problems.
  • Cost predictability: Regular monthly payments make budgeting and controlling expenses easier. Companies can forecast future IT costs more accurately, making it easier to manage finances and avoid unexpected expenses.
  • Response to changing business needs: The subscription model allows rapid adaptation to changing business and technology requirements. Companies can quickly introduce new technologies and services, promoting innovation and market competitiveness.

In an era of digital transformation, where technology is evolving rapidly, and flexibility and adaptation to change are becoming critical to business success, subscription licensing offers companies significant advantages. Subscriptions are a forward-thinking and strategic investment for any business, providing ease of customization, reduced upfront costs, and ongoing access to the latest technology and support.

DISADVANTAGES of using perpetual licensing- details

While perpetual licensing may seem like an attractive option due to its one-time payment and permanent right to use the software, several disadvantages can make this model less beneficial for today’s businesses:

  • High upfront costs: perpetual licensing requires a significant one-time investment, which can burden the budget, especially for small and medium-sized enterprises. Significant upfront expenses can limit a company's liquidity in the short term.
  • Lack of flexibility: This model needs to make adjusting the number of licenses easier to meet changing business needs. Reducing the number of users does not translate into lower costs, making the model less flexible than subscriptions.
  • Additional maintenance costs: To benefit from software updates and technical support, companies often must pay for additional plans, such as the annual Enhancement Plan, which generates further costs.
  • Risk of technological obsolescence: software purchased on a perpetual license basis can quickly become obsolete if a company does not continue to buy upgrades. This means that the investment may lose value, and the company may find it challenging to remain competitive.
  • Complexity of license management: Managing perpetual licenses, especially in large organizations with diverse software, can be complicated and time-consuming. Companies must keep track of which software versions are being used and their support and upgrade dates.
  • Lack of access to the latest technology: without continuous updates, perpetual license users may not have access to the latest features, tools, and security enhancements, which is standard with the subscription model.
  • Difficult to budget for the long term: while a one-time cost may seem beneficial in the short term, long-term maintenance, upgrade, and support costs can be challenging to predict and can significantly increase the total cost of software ownership.

These limitations can make perpetual licensing less attractive to companies seeking solutions that enable them to adapt and innovate quickly, given rapid technological change and a dynamic business environment.

Dalej masz wątpliwości? Zobacz jakie branże z powodzeniem korzystają z modelu subskrypcyjnego

Further doubts? See which industries are successfully using the subscription model.

The modern business world is leaning toward payment models based on regular monthly fees. Such a payment model has many benefits, such as continuous product improvements, regular updates, and the ability to customize the product based on customer feedback and experience.

  • Technology and Software:
  • SaaS (Software as a Service): Companies such as Microsoft, Adobe, and Salesforce offer software on a subscription model. Examples include Microsoft 365, Adobe Creative Cloud, and Salesforce CRM.
  • Cloud services: Platforms such as Amazon Web Services (AWS) or Google Cloud offer server and storage services on a subscription basis.
  • Entertainment industry:
  • Streaming: platforms such as Netflix, Spotify, Disney+, and Player.co.uk operate on a subscription model, offering access to multimedia content (movies, music, series). Empik Go: access to audiobooks and ebooks on a subscription basis.
  • Gaming: Services such as Xbox Game Pass and PlayStation Plus offer gamers subscription-based access to games.
  • Publications and media:
  • Digital media and newspapers: Newspapers and magazines such as The New York Times, Gazeta Wyborcza, and Rzeczpospolita offer subscriptions to their articles online.
  • E-books and audiobooks: Amazon Kindle Unlimited and Audible offer access to books and audiobooks in a subscription model.
  • Health and fitness industry:
  • Fitness apps: Apps such as Peloton, Apple Fitness+, Strava Premium, and Fitanu offer subscription-based access to workout plans and other features.
  • Telemedicine: Medicover offers health services, such as online consultations with doctors, and uses a subscription model.
  • E-commerce industry:
  • Product subscriptions: Examples include subscriptions for cosmetics (e.g., Birchbox) or food (e.g., HelloFresh), which deliver monthly packages of products directly to the customer.
  • Amazon Prime: A subscription model that offers faster delivery and access to streaming services.
  • Allegro Smart!: A subscription service offering free delivery and other benefits to users.
  • Hebe Drugstore: Subscriptions for packages of cosmetics.
  • Automotive industry:
  • Subscription cars: A growing number of companies, such as Volvo and Porsche, are offering car subscriptions. In these, customers pay a monthly fee to use the vehicle rather than buy it outright.
  • Panek CarSharing: A subscription for car rentals by the minute, day, or over a longer term.

The subscription model provides numerous benefits, including flexibility, scalability, lower upfront costs, predictable monthly payments, constant access to the latest updates, improved customer service, better cash flow management, access to a broader range of features, the ability to cancel or adjust the service at any time, and easy integration with other services.

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Want to reduce paperwork to a minimum? Choose Continia Document Capture with OCR technology.

INLOGICA Continia Document Capture
Spis treści
INLOGICA Continia Document Capture

Reduce the number of documents by using Continia Document Capture

Document Capture is an innovative business solution based on OCR (Optical Character Recognition) technology designed to optimize business processes.

By integrating Continia Document Capture with Microsoft Dynamics 365 Business Central, you can instantly scan invoices as soon as they are received. The scanned documents are automatically uploaded to Microsoft Dynamics 365 Business Central, meaning all items on the invoice are imported, stored, and assigned to the corresponding purchase order in the ERP system. If the invoice needs approval, the responsible person receives an email notification. The invoice can be approved in the Microsoft Dynamics 365 Business Central application and via a web browser. In addition, the approval process is recorded in detail, allowing purchasing managers to track the entire document approval process.

Document scanning and processing

Thanks to OCR technology, Document Capture enables the rapid scanning of all documents and their immediate distribution within the organization. The process begins when the documents are received. Once scanned and recorded, the documents are automatically sent to the ERP system – Microsoft Dynamics 365 Business Central. Document scanning can be performed using multifunctional devices and dedicated scanners.

PDF processing

Purchase invoices and orders are most often received in PDF format. With Document Capture, such files can be directly uploaded to Dynamics 365 Business Central from specific file server folders or directly from email. Moreover, the application can simultaneously import and process encrypted PDF files, eliminating the need to print and manually scan them.

Technologia ocr w Continia Document Capture

OCR technology in Continia Document Capture

Document Capture uses one of the most recognized OCR technologies on the market, ABBY FineReader, to accurately recognize text in documents. This advanced technology effectively identifies barcodes, characters, and letters in as many as 180 languages.

Support for different types of documents

Document Capture is designed to work with a variety of document formats. Users can define custom templates for processing such documents as purchase orders, contracts, certificates, diplomas, or agreements. Creating rules that specify what data will be processed during document capture is also possible.

Document analysis and processing

Document Capture’s advanced document processing mechanism analyzes scanned files, extracts relevant information, and sends them to the appropriate templates. Documents are automatically assigned to the correct templates based on their source. These templates can be further optimized by applying validation rules and other requirements, ensuring the data complies with the standards and best practices in the ERP system, Microsoft Dynamics 365 Business Central.

Zatwierdzanie faktur zakupu

Approval of purchase invoices

The relevant person receives an automatic email notification if a purchase invoice requires approval. The document can only be approved and processed once all responsible persons approve. During approval, these individuals can view the original document on their devices, add notes, and attach additional files. Document Capture also allows you to track the entire approval history, providing tools to help manage the process.

Purchase orders can be integrated with scanned invoices, automating approval, provided value differences are within set limits.

Backup and archiving

All scanned documents are stored in PDF/A format and can be accessed directly from Microsoft Dynamics 365 Business Central. Documents are easy to locate with account or dimension numbering. It is also possible to use full-text search based on the content of the papers. This feature lets you quickly search the registered template fields and the full text of documents to find relevant information about suppliers or contracts. All original documents are securely stored in the Data Capture archive.

Dla kogo przeznaczona jest technologia Document Capture i OCR

Want to simplify your administrative processes? Choose Document Capture with OCR technology and reduce paperwork to a minimum!

What is Document Capture and OCR technology for?

Document Capture technology, based on advanced OCR solutions, is becoming increasingly popular among companies in various sectors. It is an excellent tool for organizations of any size and industry.

OCR technology is designed to reduce paper documents and streamline company administrative processes.

Redukcja papierowych dokumentów - system ERP

Range of features:

  • the ability to scan documents remotely and locally, directly into Dynamics 365 Business Central,
  • automatically download and register PDF files without the need to install additional software,
  • built-in ABBYY FineReader OCR technology recognizes text in 180 languages and dialects,
  • processing of encrypted PDF files possible without unlocking them,
  • automatic recognition of vendors registered in the ERP system - Dynamics 365 Business Central,
  • improved financial management, including control of VAT amounts and payment terms,
  • automatic assignment of approvers based on supplier, dimensions, and invoice amount,
  • possibility of temporary registration of invoices with full automation of the process,
  • automatic linking of purchase orders to invoices, with an automatic approval option,
  • accountants and approvers can adjust dimensions, and G/L accounts directly on the lines,
  • documents are indexed by the date of the original document,
  • full-text search in documents directly in Dynamics 365 Business Central,
  • support for multiple document types.
Korzyści płynące z Continia OCR

Benefits:

  • Accelerated and more efficient execution of administrative processes,
  • instant access to digital versions of documents,
  • optimized workflow,
  • improved communication and collaboration within the team,
  • reduced costs associated with backup archiving.

If you would like to learn more about our offer, please get in touch with us. We will be happy to provide you with detailed information

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Copilot in Microsoft 365 now supports an additional 16 languages

Copilot w Microsoft 365 przemówił po polsku
Copilot w Microsoft 365 przemówił po polsku

Microsoft 365 Copilot is an advanced AI-powered tool that revolutionizes daily work by integrating machine learning technology with Office applications.

Now Copilot in Microsoft 365 supports 16 languages, including Arabic, Czech, Danish, Dutch, Finnish, Hebrew, Hungarian, Korean, Norwegian (Bokmal), Polish, Portuguese (Portugal), Russian, Swedish, Thai, Turkish, and Ukrainian. These languages join Copilot’s existing list of supported languages, which includes Chinese (Simplified), English (US, GB, AU, CA, IN), French (FR, CA), German, Italian, Japanese, Portuguese (BR), and Spanish (ES, MX).

Would you like to use it? Apply to us: https://inlogica.com/en/contact-us/

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Reports for Azure DevOps and add-on 7 pace Time tracker – Power BI

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What is Microsoft Power Bi

More information about the application here: https://inlogica.com/en/microsoft-products/microsoft-power-bi/

An example of the use of the Power BI application at our client

The client’s organization heavily uses Scrum and Azure DevOps tool with 7 pace Time tracker add-on.

The client reported a need for automatic reporting of hours worked for recipients of their services and internal task oversight. Microsoft PowerBI turned out to be the natural choice. Ina very short period, our client received an entirely satisfactory result in the form of a flexible screen with reports.

It became extremely easy to distribute tasks and manage time.

Podgląd raportu Power Bi

Another added value was creating an automatic hour-reporting mechanism for customers. In this case, all that was needed was to use the PowerBI Report Builder tool and the Email Subscription function from the PowerBI service.

Customers received reports in real-time with information on what actions were taken and how much time it took. It also translated into easier invoicing for services rendered.

Summary

Reporting using the PowerBI tool has been rated by users as the best product on the market. It is competitive both in terms of visuals and ease of use.

Podgląd raportu Power BI

Author of the text: Marcin Piotr

https://www.linkedin.com/in/marcin-piotr-448a001/

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Meeting room reservations – Power Apps

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What is Microsoft Power Apps

Learn more about the app here: https://inlogica.com/en/microsoft-products/microsoft-power-apps/

Power Apps application example

Description of the application

The application is designed to book a meeting room with just a few clicks

Data source

The application’s data source is Office 365 Outlook and Office 365 Users.

The appearance of the application

The layout of elements and colors can be fully configured according to users’ needs. You can use ready-made templates or give your styles.

Główny panel aplikacji
Main application panel

The user can edit an existing appointment or set up a new one.

Podgląd kalendarza spotkań
Meeting calendar preview

In the application, there is a calendar. After expanding the list on the left, we can select the meeting date we want to modify.

Wybieranie dany spotkania
Selecting a date for the meeting
Podgląd utworzonego spotkania
Preview of the created meeting

When you select a date, the scheduled appointments will be displayed.

Edycja spotkania
Editing a meeting

We can edit the date, time, and place once we select the meeting we are interested in.

Podgląd edytowanego spotkania
Preview of the edited meeting

Po kliknięciu przycisku pod wybraną lokalizacją spotkanie się edytuje.

Informacja o utworzeniu spotkania
The meeting edits itself when you click the button under the selected location.
Podląg spotkania
Information about the creation of the meeting

For the option to create a new meeting, we proceed similarly.

Summary

This presented application is just the tip of the iceberg of possibilities Microsoft Power Apps offers. There are many options, and the appearance and functionality of our applications depend mainly on the goals and requirements we set before creating them.

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Meet our team of experienced Microsoft Dynamics ERP implementation specialists

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Automatic data import from Excel – Power Apps

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What is Microsoft Power Apps

Learn more about the app here: https://inlogica.com/en/microsoft-products/microsoft-power-apps/

Application of Power Apps in importing data from Excel – example

Description of the application

The application is designed to automatically import data from Excel and present it to the user in an easy-to-read form.

Source of data

The application’s data source is an Excel spreadsheet stored in the Microsoft OneDrive cloud. Example data presenting statistics of website positioning – SEO:

Tabela Excel z danymi
Excel data table

The data entered in the sheet is automatically retrieved by Power Apps. The data in the sheet must be stored as a table.

App Appearance

The layout of elements and colors can be fully configured according to users’ needs. You can use ready-made templates or give your styles.

Wygląd aplikacji Power Apps
Data preview and range selection

The user selects the date range from which to display the data. Only those in the sheet will be displayed

Navigation buttons

The application has buttons that allow the user to switch between views containing graphs of individual data

Wykres w Power Apps
Chart based on data

The view above shows a graph of the data in the indicated year by month

Summary

The presented application is only a substitute for Microsoft Power Apps’ solutions. The possibilities are endless. How our applications will be given depends primarily on the goals and requirements we set for ourselves.

Author of the text: Maksymilian Śniegocki

https://www.linkedin.com/in/maksymilian-sniegocki/

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Why us?

Meet our team of experienced Microsoft Dynamics ERP implementation specialists

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