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Microsoft Licenses – Learn about cost differences – which model wins? Subscriptions or perpetual usufruct?

Licencje Microsoft. Poznaj różnice w kosztach – który model wygrywa? Subskrypcje czy użytkowanie wieczyste?
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Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

In our previous article: Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business we examined the strengths and weaknesses of both licensing models, providing a comprehensive comparison. Below is a detailed overview of the costs for these options.

Business Central license fees

The example illustrates a 5-year cost projection for a company using Business Central with 20 users. We calculated licensing expenses over this period to provide a clear understanding of the financial aspects associated with each licensing approach.

A comparison of licensing models often shows significant differences in cost structure, especially over the long term. The chart shows how the two models evolve in terms of cost.

The subscription model appears more cost-effective at the outset, with lower start-up costs, making it an attractive solution for companies that want to implement a system quickly without incurring a large one-time outlay.

In the holding model (perpetual license), the company must initially pay a larger sum to purchase the software. However, after a certain period, it no longer incurs regular licensing costs. The chart shows that in the long run, subscription costs start to equal the price of a one-time purchase, and after a certain point, the subscription may become slightly more expensive.

Advantages of subscription

However, it is worth noting that a subscription offers:

  • Ongoing technical support,
  • Access to the latest updates,
  • Flexibility in scaling the number of users,
  • Low, regular costs.

The subscription model is undoubtedly a better option for companies needing flexibility and regular updates. Unlike a one-time license, a subscription allows you to adapt the system to your company’s changing needs. The ability to spread the cost over smaller, regular payments makes the subscription model more affordable and flexible, especially for companies with changing needs and limited IT investment budgets.

 

Choosing the two models ultimately depends on a company’s needs, development plans, and budget. However, for rapidly growing companies, the subscription model offers greater flexibility and the ability to continuously adapt the system to new business conditions, making it a more attractive option.

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Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business?

Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

Table of contents
Licencje Microsoft. Subskrypcje czy użytkowanie wieczyste? Czyli która z opcji jest lepsza dla Twojego biznesu?

If you’ve ever wondered whether it’s more cost-effective to subscribe to Microsoft products monthly or to purchase a license on a one-time basis, here’s a detailed analysis of both options. We examine the costs associated with acquiring and maintaining a license to help you make an informed decision.

Available licensing models

  • Perpetual Licensing or On-premises.

    We offer perpetual licenses. The cost includes the license price multiplied by the number of users, the cost of dedicated modules, and an annual subscription of 18% of the license value, known as the Enhancement Plan. The customer has the option of using its own infrastructure or an additional paid cloud computing service.
  • Subscription Licensing

    The offer is based on recurring fees depending on the number of users, quickly allowing you to adjust the number of users according to your needs. The infrastructure can be based on customer or cloud resources, with the environment managed by a partner. For example, the Business Central system distinguishes between users: total users and team members, offering free licenses for the system administrator and an external accountant.

Read a comparison of the advantages and disadvantages of the available licensing models-shortcut

Read a comparison of the advantages and disadvantages of the available licensing models-shortcut

ADVANTAGES of using subscription licensing- details

The choice of subscription licensing presents itself as significantly more advantageous for several vital reasons that make this model attractive to modern enterprises. Below are the arguments for choosing a subscription:

  • Flexibility and scalability: Subscription licensing allows companies to easily adjust the number of licenses to meet current needs. By arbitrarily increasing or decreasing the number of users each month, companies can effectively manage costs to suit the current situation and project requirements.
  • No significant initial investment: Unlike perpetual licenses, the subscription model does not require a substantial initial investment. Smaller, regular monthly fees are more affordable for a company's budget, making the technology more accessible, especially for smaller companies.
  • Constant updates and innovation: Subscriptions guarantee access to the latest software versions and updates, which is crucial in a rapidly changing technology environment. Companies using the subscription model are assured that their software is always up to date, which helps maintain high operational efficiency and data security.
  • Access to support and service: Subscribers are often provided with technical support and access to additional resources and tools that can help maximize software performance. Regular technical support and consultation can significantly reduce the risk of downtime and other operational problems.
  • Cost predictability: Regular monthly payments make budgeting and controlling expenses easier. Companies can forecast future IT costs more accurately, making it easier to manage finances and avoid unexpected expenses.
  • Response to changing business needs: The subscription model allows rapid adaptation to changing business and technology requirements. Companies can quickly introduce new technologies and services, promoting innovation and market competitiveness.

In an era of digital transformation, where technology is evolving rapidly, and flexibility and adaptation to change are becoming critical to business success, subscription licensing offers companies significant advantages. Subscriptions are a forward-thinking and strategic investment for any business, providing ease of customization, reduced upfront costs, and ongoing access to the latest technology and support.

DISADVANTAGES of using perpetual licensing- details

While perpetual licensing may seem like an attractive option due to its one-time payment and permanent right to use the software, several disadvantages can make this model less beneficial for today’s businesses:

  • High upfront costs: perpetual licensing requires a significant one-time investment, which can burden the budget, especially for small and medium-sized enterprises. Significant upfront expenses can limit a company's liquidity in the short term.
  • Lack of flexibility: This model needs to make adjusting the number of licenses easier to meet changing business needs. Reducing the number of users does not translate into lower costs, making the model less flexible than subscriptions.
  • Additional maintenance costs: To benefit from software updates and technical support, companies often must pay for additional plans, such as the annual Enhancement Plan, which generates further costs.
  • Risk of technological obsolescence: software purchased on a perpetual license basis can quickly become obsolete if a company does not continue to buy upgrades. This means that the investment may lose value, and the company may find it challenging to remain competitive.
  • Complexity of license management: Managing perpetual licenses, especially in large organizations with diverse software, can be complicated and time-consuming. Companies must keep track of which software versions are being used and their support and upgrade dates.
  • Lack of access to the latest technology: without continuous updates, perpetual license users may not have access to the latest features, tools, and security enhancements, which is standard with the subscription model.
  • Difficult to budget for the long term: while a one-time cost may seem beneficial in the short term, long-term maintenance, upgrade, and support costs can be challenging to predict and can significantly increase the total cost of software ownership.

These limitations can make perpetual licensing less attractive to companies seeking solutions that enable them to adapt and innovate quickly, given rapid technological change and a dynamic business environment.

Dalej masz wątpliwości? Zobacz jakie branże z powodzeniem korzystają z modelu subskrypcyjnego

Further doubts? See which industries are successfully using the subscription model.

The modern business world is leaning toward payment models based on regular monthly fees. Such a payment model has many benefits, such as continuous product improvements, regular updates, and the ability to customize the product based on customer feedback and experience.

  • Technology and Software:
  • SaaS (Software as a Service): Companies such as Microsoft, Adobe, and Salesforce offer software on a subscription model. Examples include Microsoft 365, Adobe Creative Cloud, and Salesforce CRM.
  • Cloud services: Platforms such as Amazon Web Services (AWS) or Google Cloud offer server and storage services on a subscription basis.
  • Entertainment industry:
  • Streaming: platforms such as Netflix, Spotify, Disney+, and Player.co.uk operate on a subscription model, offering access to multimedia content (movies, music, series). Empik Go: access to audiobooks and ebooks on a subscription basis.
  • Gaming: Services such as Xbox Game Pass and PlayStation Plus offer gamers subscription-based access to games.
  • Publications and media:
  • Digital media and newspapers: Newspapers and magazines such as The New York Times, Gazeta Wyborcza, and Rzeczpospolita offer subscriptions to their articles online.
  • E-books and audiobooks: Amazon Kindle Unlimited and Audible offer access to books and audiobooks in a subscription model.
  • Health and fitness industry:
  • Fitness apps: Apps such as Peloton, Apple Fitness+, Strava Premium, and Fitanu offer subscription-based access to workout plans and other features.
  • Telemedicine: Medicover offers health services, such as online consultations with doctors, and uses a subscription model.
  • E-commerce industry:
  • Product subscriptions: Examples include subscriptions for cosmetics (e.g., Birchbox) or food (e.g., HelloFresh), which deliver monthly packages of products directly to the customer.
  • Amazon Prime: A subscription model that offers faster delivery and access to streaming services.
  • Allegro Smart!: A subscription service offering free delivery and other benefits to users.
  • Hebe Drugstore: Subscriptions for packages of cosmetics.
  • Automotive industry:
  • Subscription cars: A growing number of companies, such as Volvo and Porsche, are offering car subscriptions. In these, customers pay a monthly fee to use the vehicle rather than buy it outright.
  • Panek CarSharing: A subscription for car rentals by the minute, day, or over a longer term.

The subscription model provides numerous benefits, including flexibility, scalability, lower upfront costs, predictable monthly payments, constant access to the latest updates, improved customer service, better cash flow management, access to a broader range of features, the ability to cancel or adjust the service at any time, and easy integration with other services.

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Want to reduce paperwork to a minimum? Choose Continia Document Capture with OCR technology.

INLOGICA Continia Document Capture
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INLOGICA Continia Document Capture

Reduce the number of documents by using Continia Document Capture

Document Capture is an innovative business solution based on OCR (Optical Character Recognition) technology designed to optimize business processes.

By integrating Continia Document Capture with Microsoft Dynamics 365 Business Central, you can instantly scan invoices as soon as they are received. The scanned documents are automatically uploaded to Microsoft Dynamics 365 Business Central, meaning all items on the invoice are imported, stored, and assigned to the corresponding purchase order in the ERP system. If the invoice needs approval, the responsible person receives an email notification. The invoice can be approved in the Microsoft Dynamics 365 Business Central application and via a web browser. In addition, the approval process is recorded in detail, allowing purchasing managers to track the entire document approval process.

Document scanning and processing

Thanks to OCR technology, Document Capture enables the rapid scanning of all documents and their immediate distribution within the organization. The process begins when the documents are received. Once scanned and recorded, the documents are automatically sent to the ERP system – Microsoft Dynamics 365 Business Central. Document scanning can be performed using multifunctional devices and dedicated scanners.

PDF processing

Purchase invoices and orders are most often received in PDF format. With Document Capture, such files can be directly uploaded to Dynamics 365 Business Central from specific file server folders or directly from email. Moreover, the application can simultaneously import and process encrypted PDF files, eliminating the need to print and manually scan them.

Technologia ocr w Continia Document Capture

OCR technology in Continia Document Capture

Document Capture uses one of the most recognized OCR technologies on the market, ABBY FineReader, to accurately recognize text in documents. This advanced technology effectively identifies barcodes, characters, and letters in as many as 180 languages.

Support for different types of documents

Document Capture is designed to work with a variety of document formats. Users can define custom templates for processing such documents as purchase orders, contracts, certificates, diplomas, or agreements. Creating rules that specify what data will be processed during document capture is also possible.

Document analysis and processing

Document Capture’s advanced document processing mechanism analyzes scanned files, extracts relevant information, and sends them to the appropriate templates. Documents are automatically assigned to the correct templates based on their source. These templates can be further optimized by applying validation rules and other requirements, ensuring the data complies with the standards and best practices in the ERP system, Microsoft Dynamics 365 Business Central.

Zatwierdzanie faktur zakupu

Approval of purchase invoices

The relevant person receives an automatic email notification if a purchase invoice requires approval. The document can only be approved and processed once all responsible persons approve. During approval, these individuals can view the original document on their devices, add notes, and attach additional files. Document Capture also allows you to track the entire approval history, providing tools to help manage the process.

Purchase orders can be integrated with scanned invoices, automating approval, provided value differences are within set limits.

Backup and archiving

All scanned documents are stored in PDF/A format and can be accessed directly from Microsoft Dynamics 365 Business Central. Documents are easy to locate with account or dimension numbering. It is also possible to use full-text search based on the content of the papers. This feature lets you quickly search the registered template fields and the full text of documents to find relevant information about suppliers or contracts. All original documents are securely stored in the Data Capture archive.

Dla kogo przeznaczona jest technologia Document Capture i OCR

Want to simplify your administrative processes? Choose Document Capture with OCR technology and reduce paperwork to a minimum!

What is Document Capture and OCR technology for?

Document Capture technology, based on advanced OCR solutions, is becoming increasingly popular among companies in various sectors. It is an excellent tool for organizations of any size and industry.

OCR technology is designed to reduce paper documents and streamline company administrative processes.

Redukcja papierowych dokumentów - system ERP

Range of features:

  • the ability to scan documents remotely and locally, directly into Dynamics 365 Business Central,
  • automatically download and register PDF files without the need to install additional software,
  • built-in ABBYY FineReader OCR technology recognizes text in 180 languages and dialects,
  • processing of encrypted PDF files possible without unlocking them,
  • automatic recognition of vendors registered in the ERP system - Dynamics 365 Business Central,
  • improved financial management, including control of VAT amounts and payment terms,
  • automatic assignment of approvers based on supplier, dimensions, and invoice amount,
  • possibility of temporary registration of invoices with full automation of the process,
  • automatic linking of purchase orders to invoices, with an automatic approval option,
  • accountants and approvers can adjust dimensions, and G/L accounts directly on the lines,
  • documents are indexed by the date of the original document,
  • full-text search in documents directly in Dynamics 365 Business Central,
  • support for multiple document types.
Korzyści płynące z Continia OCR

Benefits:

  • Accelerated and more efficient execution of administrative processes,
  • instant access to digital versions of documents,
  • optimized workflow,
  • improved communication and collaboration within the team,
  • reduced costs associated with backup archiving.

If you would like to learn more about our offer, please get in touch with us. We will be happy to provide you with detailed information

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Copilot in Microsoft 365 now supports an additional 16 languages

Copilot w Microsoft 365 przemówił po polsku
Copilot w Microsoft 365 przemówił po polsku

Microsoft 365 Copilot is an advanced AI-powered tool that revolutionizes daily work by integrating machine learning technology with Office applications.

Now Copilot in Microsoft 365 supports 16 languages, including Arabic, Czech, Danish, Dutch, Finnish, Hebrew, Hungarian, Korean, Norwegian (Bokmal), Polish, Portuguese (Portugal), Russian, Swedish, Thai, Turkish, and Ukrainian. These languages join Copilot’s existing list of supported languages, which includes Chinese (Simplified), English (US, GB, AU, CA, IN), French (FR, CA), German, Italian, Japanese, Portuguese (BR), and Spanish (ES, MX).

Would you like to use it? Apply to us: https://inlogica.com/en/contact-us/

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Reports for Azure DevOps and add-on 7 pace Time tracker – Power BI

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What is Microsoft Power Bi

More information about the application here: https://inlogica.com/en/microsoft-products/microsoft-power-bi/

An example of the use of the Power BI application at our client

The client’s organization heavily uses Scrum and Azure DevOps tool with 7 pace Time tracker add-on.

The client reported a need for automatic reporting of hours worked for recipients of their services and internal task oversight. Microsoft PowerBI turned out to be the natural choice. Ina very short period, our client received an entirely satisfactory result in the form of a flexible screen with reports.

It became extremely easy to distribute tasks and manage time.

Podgląd raportu Power Bi

Another added value was creating an automatic hour-reporting mechanism for customers. In this case, all that was needed was to use the PowerBI Report Builder tool and the Email Subscription function from the PowerBI service.

Customers received reports in real-time with information on what actions were taken and how much time it took. It also translated into easier invoicing for services rendered.

Summary

Reporting using the PowerBI tool has been rated by users as the best product on the market. It is competitive both in terms of visuals and ease of use.

Podgląd raportu Power BI

Author of the text: Marcin Piotr

https://www.linkedin.com/in/marcin-piotr-448a001/

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Meet our team of experienced Microsoft Dynamics ERP implementation specialists

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Meeting room reservations – Power Apps

Microsoft Power Apps Logo
What is Microsoft Power Apps

Learn more about the app here: https://inlogica.com/en/microsoft-products/microsoft-power-apps/

Power Apps application example

Description of the application

The application is designed to book a meeting room with just a few clicks

Data source

The application’s data source is Office 365 Outlook and Office 365 Users.

The appearance of the application

The layout of elements and colors can be fully configured according to users’ needs. You can use ready-made templates or give your styles.

Główny panel aplikacji
Main application panel

The user can edit an existing appointment or set up a new one.

Podgląd kalendarza spotkań
Meeting calendar preview

In the application, there is a calendar. After expanding the list on the left, we can select the meeting date we want to modify.

Wybieranie dany spotkania
Selecting a date for the meeting
Podgląd utworzonego spotkania
Preview of the created meeting

When you select a date, the scheduled appointments will be displayed.

Edycja spotkania
Editing a meeting

We can edit the date, time, and place once we select the meeting we are interested in.

Podgląd edytowanego spotkania
Preview of the edited meeting

Po kliknięciu przycisku pod wybraną lokalizacją spotkanie się edytuje.

Informacja o utworzeniu spotkania
The meeting edits itself when you click the button under the selected location.
Podląg spotkania
Information about the creation of the meeting

For the option to create a new meeting, we proceed similarly.

Summary

This presented application is just the tip of the iceberg of possibilities Microsoft Power Apps offers. There are many options, and the appearance and functionality of our applications depend mainly on the goals and requirements we set before creating them.

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Meet our team of experienced Microsoft Dynamics ERP implementation specialists

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Automatic data import from Excel – Power Apps

Microsoft Power Apps Logo

What is Microsoft Power Apps

Learn more about the app here: https://inlogica.com/en/microsoft-products/microsoft-power-apps/

Application of Power Apps in importing data from Excel – example

Description of the application

The application is designed to automatically import data from Excel and present it to the user in an easy-to-read form.

Source of data

The application’s data source is an Excel spreadsheet stored in the Microsoft OneDrive cloud. Example data presenting statistics of website positioning – SEO:

Tabela Excel z danymi
Excel data table

The data entered in the sheet is automatically retrieved by Power Apps. The data in the sheet must be stored as a table.

App Appearance

The layout of elements and colors can be fully configured according to users’ needs. You can use ready-made templates or give your styles.

Wygląd aplikacji Power Apps
Data preview and range selection

The user selects the date range from which to display the data. Only those in the sheet will be displayed

Navigation buttons

The application has buttons that allow the user to switch between views containing graphs of individual data

Wykres w Power Apps
Chart based on data

The view above shows a graph of the data in the indicated year by month

Summary

The presented application is only a substitute for Microsoft Power Apps’ solutions. The possibilities are endless. How our applications will be given depends primarily on the goals and requirements we set for ourselves.

Author of the text: Maksymilian Śniegocki

https://www.linkedin.com/in/maksymilian-sniegocki/

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Integrating Power Apps, Power BI with Microsoft Dynamics Business Central

Integracja Power Apps, Power Bi z Microsoft Dynamics Business Central
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Integracja Power Apps, Power Bi z Microsoft Dynamics Business Central

Today’s companies increasingly realize the crucial role of integrating different technologies into their business processes. One excellent example of synergy is the Power Apps and Power BI combination with Microsoft Dynamics Business Central. In this article, we will take a closer look at this issue, highlighting the benefits of this integration and how each of these technologies can work with Microsoft Dynamics Business Central.

Power Apps, Power BI with Microsoft Dynamics Business Central

  • Power Apps: is a code-free application development platform that allows business solutions to be quickly and easily customized to meet an organization's specific needs. Combined with Microsoft Dynamics Business Central, it enables the creation of custom user interfaces, forms, or reports without high-level programming.
  • Power BI is a business intelligence tool that enables you to visualize data and create advanced reports. By integrating with Microsoft Dynamics Business Central, Power BI can take advantage of the data collected in your ERP system, allowing you to quickly and efficiently analyze key performance indicators (KPIs) and business trends.
  • Microsoft Dynamics Business Central: is a comprehensive ERP solution covering the areas of finance, supply chain management, manufacturing, and more. Integration with Power Apps and Power BI is a natural extension of Business Central's functionality, enabling more flexible and advanced system customization.

Benefits of integrating Power Apps, Power BI with Microsoft Dynamics Business Central

  • Increased efficiency: integrating Power Apps and Power BI with Microsoft Dynamics Business Central contributes to increased operational efficiency. With custom applications created using Power Apps, employees can quickly customize the interface to meet their needs, reducing the time it takes to handle business processes.
  • Improved data analysis: Power BI combined with Microsoft Dynamics Business Central enables more advanced data analysis. This allows companies to make more accurate strategic decisions based on sound KPIs and business trend analysis.
  • Customization: integration enables customized solutions without requiring development resources. Power Apps allows for customization of interfaces, while Power BI allows for creating personalized reports, allowing companies to tailor the system to their unique needs better.

Integrating Power Apps with Microsoft Dynamics Business Central

Connecting Power Apps with Microsoft Dynamics Business Central enables creating enterprise-specific applications. As a result, even without developed programming knowledge, the user interface can be customized to specific business processes, enhancing the user experience.

Integration of Power BI with Microsoft Dynamics Business Central

Integrating Power BI programs with Microsoft Dynamics Business Central allows you to use advanced data analysis features. Visualization of key performance indicators and business trends enables rapid decision-making based on sound analysis of data collected in the ERP system.

Połączenie technologi Microsoft - jakie płyną korzyści

Combining all three technologies - what are the benefits

  • Holistic data management: the combination of Power Apps, Power BI, and Microsoft Dynamics Business Central provides holistic data management for the company. The data available in the ERP system can be effectively used for customizing user interfaces and business analytics.
  • Adapt quickly to change: with flexible tools like Power Apps and Power BI, integration with Microsoft Dynamics Business Central enables rapid adaptation to changing market and business needs. Enterprises can dynamically adapt their solutions to new challenges.

Summary

Integrating Power Apps, Power BI with Microsoft Dynamics Business Central provides a powerful tool to support modern enterprises in effectively managing data and business processes. The benefits of this synergy include increased operational efficiency, better data analysis, customized solutions, and rapid adaptation to change. Investing in this integration can bring real benefits, strengthening a company’s position in a competitive market.

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Microsoft 365 Copilot – what can it do?

Microsoft 365 Copilot co potrafi
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Microsoft 365 Copilot co potrafi

Microsoft 365 Copilot is an AI tool that transforms how you work by combining the power of machine learning with Office applications. It makes it easier to automate tasks and offers intelligent assistance with daily tasks, increasing productivity and efficiency. Enabling Copilot in Office 365 is simple and usually available in the application settings. It allows you to analyze data, create documents, and manage communications faster. Copilot is the future of office work, enabling more accessible and intuitive use of tools, from analyzing data to creating presentations.

What can Microsoft 365 Copilot do?

Copilot uses advanced AI algorithms to understand work context and helps automate tasks. It can suggest content for Word documents, analyze complex data summaries in Excel, and help design PowerPoint presentations.

How do I enable Microsoft Office 365 Copilot?

Enabling Copilot in Office 365 is usually done through application settings, where users can activate the AI feature. It can also be part of a more extensive Office update automatically available to subscribers.

  1. Log in to your Microsoft 365 account.
  2. Go to the Office 365 administration center.
  3. Depending on the feature you want to enable, look for the appropriate section, such as “Settings” or “Services & Add-ons.”
  4. Find the feature you want to enable – this may require browsing through available apps and add-ons.
  5. Enable the feature according to the instructions provided.

If “Microsoft Office 365 Copilot” is an add-on or application available as part of Office 365, you may need to download and install the corresponding extension or application. In this case, the installation process may also involve visiting the Microsoft Store or another Microsoft resource from where you can download the necessary software.

How it affects our work - an overview of the facilities.

Copilot is changing the face of office work, minimizing the need to perform routine tasks and allowing people to focus on more creative aspects of their work. This will enable employees to be more productive and efficient.

Podsumowanie możliwości i narzędzi dostarczanych przez software Copilot

Summary of the capabilities and tools provided by Copilot software

Copilot provides various tools to make work easier, such as automatic summaries, report generation, and visual material design. It is a comprehensive support that adapts to the user’s needs.

How do you effectively use Microsoft Office Copilot in your daily work?

To use Copilot effectively, you need to have a good understanding of its functions and capabilities. It is worth starting with simple tasks and gradually implementing more complex processes so that the tool becomes an integral part of office work. See a variety of daily work applications that make tasks more accessible and more automated:

  • Automatic Content Generation: Word users can ask Copilot to help them write documents, from creating basic drafts to automatically generating content proposals based on previously entered data.
  • Analysis and Inference from Data: in Excel, Copilot can analyze complex data sets, draw conclusions, and create advanced reports without the user needing manual analysis.
  • Presentation Optimization: Copilot can help design professional-looking PowerPoint presentations by selecting templates and layouts that best fit the user's content.
  • Communication Support: in Outlook, Copilot can suggest email replies, help manage your calendar, and prioritize important messages.
  • Note Organization: in OneNote, Copilot can help organize notes and automatically tag and search for relevant information.
  • Business Trend Analysis: in Power BI, Copilot can help identify business patterns and trends, making it easier to make data-driven decisions.
  • Task Automation: in Power Automate, Copilot can facilitate the creation of workflows that automate repetitive tasks, saving the user time
  • Remote Collaboration: Copilot can support team collaboration in Teams by offering guidance and ideas during remote meetings and brainstorming sessions.
  • Support for Developers: In Visual Studio, Copilot can suggest code snippets or programming solutions support the software development process.
  • Integration with the Cloud: in Azure, Copilot can help manage and optimize cloud resources, suggesting configuration changes or cost optimizations.
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What is Microsoft Copilot?

Czym jest Microsoft Copilot
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Czym jest Microsoft Copilot

In the rapidly evolving world of technology, Microsoft Copilot represents a revolution in human-computer interaction. It is an advanced artificial intelligence (AI)-based platform for streamlining many aspects of office work and communication, offered as part of Microsoft 365. Thanks to innovative algorithms, Microsoft Copilot allows complex tasks to be performed with simple voice commands or typing, significantly increasing user efficiency and productivity.

Microsoft AI - services and products

Azure AI: Microsoft’s Azure cloud platform offers AI services that allow companies to build and deploy their artificial intelligence models. This includes machine learning tools, natural language processing services, conversational bots, and more.

Microsoft 365: AI is integrated into Microsoft 365 applications such as Word, Excel, Outlook, and Teams to support users with automated suggestions, data analysis, and improved collaboration.

Cognitive Services: is a collection of AI APIs that enable developers to add computer vision, speech recognition, language processing, and knowledge understanding capabilities to their applications.

Microsoft Power Platform: this platform, which includes Power BI, Power Apps, and Power Automate, uses AI to enable users to create intelligent applications without writing code and automate tasks and workflows.

Project Bonsai: is Microsoft’s AI platform for building autonomous systems. It enables specialists and engineers to create AI models to improve industrial processes and manufacturing.

Dynamics 365: AI is also used in Dynamics 365, Microsoft’s suite of business applications, to optimize business operations, predict sales trends, and offer better customer support through data insights.

Xbox and gaming: AI personalizes player experiences, optimizes game difficulty levels, and creates more realistic environments.

Windows Copilot refers to productivity tools that are part of the Microsoft 365 ecosystem, such as Microsoft Teams, which enable real-time user collaboration and communication

How does Microsoft 365 Copilot work?

Microsoft 365 Copilot uses AI technologies to analyze data, text, images, and graphics to provide users with immediate answers and assistance with ongoing tasks. It acts like a personal assistant that answers questions and suggests optimal actions. Integration with Microsoft 365 applications, such as Word, Excel, and PowerPoint, allows you to generate documents instantly, create advanced data analysis, and even automatically design presentations according to guidelines.

Benefits of using Microsoft Copilot

There are several benefits to using Microsoft Copilot. First of all, it saves time by automating routine tasks. Users can focus on the creative aspect of their work while repetitive processes are automated. Copilot also enables quick access to information by searching and analyzing data across the Microsoft 365 ecosystem, dramatically speeding up decision-making processes. In addition, thanks to natural language, the interface is intuitive and accessible even to the less tech-savvy.

Ułatwienia w pracy dzięki technologii AI

Making work easier with AI technology

Artificial intelligence (AI) is becoming vital in solving everyday business problems. Microsoft Copilot is an example of an AI application that can help with workflow, project management, education, and training. Features such as automatically summarizing long documents, analyzing trends in data, or detecting and correcting errors are becoming invaluable aids in everyday work.

Collaboration and information sharing with Windows Copilot

Windows Copilot is the next step in integrating artificial intelligence into the operating system. It facilitates user collaboration by sharing documents, presentations, and other materials in real time. It also enables remote assistance using voice or text commands, particularly useful for geographically dispersed teamwork. This functionality is changing the way we work, learn, and interact, opening new opportunities for business and education at a distance.

Microsoft Copilot how to enable

Microsoft Copilot is a feature within some Microsoft 365 applications and may be available in various services such as Word, Excel, PowerPoint, Outlook, and others. To enable and use Copilot, you usually need to follow the steps below:

  • Update Microsoft 365: make sure you have the latest version of Microsoft 365 installed on your device. The Copilot may require the newest update to function.
  • Check availability: check if Copilot is available on your version of Microsoft 365, as it may be limited to specific subscription plans or still in testing.
  • Enable AI: if the feature is available, you can enable it in the settings of the Microsoft 365 application it affects, such as in Word or Excel. This is often found in the "Options" or "Tools" menu.
  • Logging in: ensure you are logged into your Microsoft account, which has access to the Copilot feature.
  • Using the function: once you have enabled Copilot, you can usually use it by typing commands or using the user interface to interact with the AI.

Suppose Copilot is a new feature, or you are a beta program participant. In that case, access to it is limited and requires a unique invitation or enablement by your organization’s IT administrator.

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