Category: Business Central

Microsoft Licenses – Learn about cost differences – which model wins? Subscriptions or perpetual usufruct?

Post author By Maksymilian Śniegocki
Post date October 15, 2024

Table of contents

Business Central license fees
Advantages of subscription
A cost that won’t hit your wallet? See for yourself

In our previous article: Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business we examined the strengths and weaknesses of both licensing models, providing a comprehensive comparison. Below is a detailed overview of the costs for these options.

Business Central license fees

The example illustrates a 5-year cost projection for a company using Business Central with 20 users. We calculated licensing expenses over this period to provide a clear understanding of the financial aspects associated with each licensing approach.

A comparison of licensing models often shows significant differences in cost structure, especially over the long term. The chart shows how the two models evolve in terms of cost.

The subscription model appears more cost-effective at the outset, with lower start-up costs, making it an attractive solution for companies that want to implement a system quickly without incurring a large one-time outlay.

In the holding model (perpetual license), the company must initially pay a larger sum to purchase the software. However, after a certain period, it no longer incurs regular licensing costs. The chart shows that in the long run, subscription costs start to equal the price of a one-time purchase, and after a certain point, the subscription may become slightly more expensive.

Advantages of subscription

However, it is worth noting that a subscription offers:

The subscription model is undoubtedly a better option for companies needing flexibility and regular updates. Unlike a one-time license, a subscription allows you to adapt the system to your company’s changing needs. The ability to spread the cost over smaller, regular payments makes the subscription model more affordable and flexible, especially for companies with changing needs and limited IT investment budgets.

Choosing the two models ultimately depends on a company’s needs, development plans, and budget. However, for rapidly growing companies, the subscription model offers greater flexibility and the ability to continuously adapt the system to new business conditions, making it a more attractive option.

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Microsoft Licenses – Subscriptions or perpetual usufruct? Which option is better for your business?

Post author By Maksymilian Śniegocki
Post date October 15, 2024

Table of contents

Available licensing models
Read a comparison of the advantages and disadvantages of the available licensing models-shortcut
ADVANTAGES of using subscription licensing- details
DISADVANTAGES of using perpetual licensing- details
Further doubts? See which industries are successfully using the subscription model.

If you’ve ever wondered whether it’s more cost-effective to subscribe to Microsoft products monthly or to purchase a license on a one-time basis, here’s a detailed analysis of both options. We examine the costs associated with acquiring and maintaining a license to help you make an informed decision.

Available licensing models

Perpetual Licensing or On-premises.

We offer perpetual licenses. The cost includes the license price multiplied by the number of users, the cost of dedicated modules, and an annual subscription of 18% of the license value, known as the Enhancement Plan. The customer has the option of using its own infrastructure or an additional paid cloud computing service.
Subscription Licensing

The offer is based on recurring fees depending on the number of users, quickly allowing you to adjust the number of users according to your needs. The infrastructure can be based on customer or cloud resources, with the environment managed by a partner. For example, the Business Central system distinguishes between users: total users and team members, offering free licenses for the system administrator and an external accountant.

Read a comparison of the advantages and disadvantages of the available licensing models-shortcut

ADVANTAGES of using subscription licensing- details

The choice of subscription licensing presents itself as significantly more advantageous for several vital reasons that make this model attractive to modern enterprises. Below are the arguments for choosing a subscription:

Flexibility and scalability: Subscription licensing allows companies to easily adjust the number of licenses to meet current needs. By arbitrarily increasing or decreasing the number of users each month, companies can effectively manage costs to suit the current situation and project requirements.
No significant initial investment: Unlike perpetual licenses, the subscription model does not require a substantial initial investment. Smaller, regular monthly fees are more affordable for a company's budget, making the technology more accessible, especially for smaller companies.
Constant updates and innovation: Subscriptions guarantee access to the latest software versions and updates, which is crucial in a rapidly changing technology environment. Companies using the subscription model are assured that their software is always up to date, which helps maintain high operational efficiency and data security.
Access to support and service: Subscribers are often provided with technical support and access to additional resources and tools that can help maximize software performance. Regular technical support and consultation can significantly reduce the risk of downtime and other operational problems.
Cost predictability: Regular monthly payments make budgeting and controlling expenses easier. Companies can forecast future IT costs more accurately, making it easier to manage finances and avoid unexpected expenses.
Response to changing business needs: The subscription model allows rapid adaptation to changing business and technology requirements. Companies can quickly introduce new technologies and services, promoting innovation and market competitiveness.

In an era of digital transformation, where technology is evolving rapidly, and flexibility and adaptation to change are becoming critical to business success, subscription licensing offers companies significant advantages. Subscriptions are a forward-thinking and strategic investment for any business, providing ease of customization, reduced upfront costs, and ongoing access to the latest technology and support.

DISADVANTAGES of using perpetual licensing- details

While perpetual licensing may seem like an attractive option due to its one-time payment and permanent right to use the software, several disadvantages can make this model less beneficial for today’s businesses:

High upfront costs: perpetual licensing requires a significant one-time investment, which can burden the budget, especially for small and medium-sized enterprises. Significant upfront expenses can limit a company's liquidity in the short term.
Lack of flexibility: This model needs to make adjusting the number of licenses easier to meet changing business needs. Reducing the number of users does not translate into lower costs, making the model less flexible than subscriptions.
Additional maintenance costs: To benefit from software updates and technical support, companies often must pay for additional plans, such as the annual Enhancement Plan, which generates further costs.
Risk of technological obsolescence: software purchased on a perpetual license basis can quickly become obsolete if a company does not continue to buy upgrades. This means that the investment may lose value, and the company may find it challenging to remain competitive.
Complexity of license management: Managing perpetual licenses, especially in large organizations with diverse software, can be complicated and time-consuming. Companies must keep track of which software versions are being used and their support and upgrade dates.
Lack of access to the latest technology: without continuous updates, perpetual license users may not have access to the latest features, tools, and security enhancements, which is standard with the subscription model.
Difficult to budget for the long term: while a one-time cost may seem beneficial in the short term, long-term maintenance, upgrade, and support costs can be challenging to predict and can significantly increase the total cost of software ownership.

These limitations can make perpetual licensing less attractive to companies seeking solutions that enable them to adapt and innovate quickly, given rapid technological change and a dynamic business environment.

Further doubts? See which industries are successfully using the subscription model.

The modern business world is leaning toward payment models based on regular monthly fees. Such a payment model has many benefits, such as continuous product improvements, regular updates, and the ability to customize the product based on customer feedback and experience.

Product subscriptions: Examples include subscriptions for cosmetics (e.g., Birchbox) or food (e.g., HelloFresh), which deliver monthly packages of products directly to the customer.
Amazon Prime: A subscription model that offers faster delivery and access to streaming services.
Allegro Smart!: A subscription service offering free delivery and other benefits to users.
Hebe Drugstore: Subscriptions for packages of cosmetics.

The subscription model provides numerous benefits, including flexibility, scalability, lower upfront costs, predictable monthly payments, constant access to the latest updates, improved customer service, better cash flow management, access to a broader range of features, the ability to cancel or adjust the service at any time, and easy integration with other services.

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Want to reduce paperwork to a minimum? Choose Continia Document Capture with OCR technology.

Post author By Maksymilian Śniegocki
Post date August 14, 2024

Spis treści

Reduce the number of documents by using Continia Document Capture
Document scanning and processing
PDF processing
OCR technology in Continia Document Capture
Support for different types of documents
Document analysis and processing
Approval of purchase invoices
Backup and archiving
What is Document Capture and OCR technology for?
Range of features
Benefits

Reduce the number of documents by using Continia Document Capture

Document Capture is an innovative business solution based on OCR (Optical Character Recognition) technology designed to optimize business processes.

By integrating Continia Document Capture with Microsoft Dynamics 365 Business Central, you can instantly scan invoices as soon as they are received. The scanned documents are automatically uploaded to Microsoft Dynamics 365 Business Central, meaning all items on the invoice are imported, stored, and assigned to the corresponding purchase order in the ERP system. If the invoice needs approval, the responsible person receives an email notification. The invoice can be approved in the Microsoft Dynamics 365 Business Central application and via a web browser. In addition, the approval process is recorded in detail, allowing purchasing managers to track the entire document approval process.

Document scanning and processing

Thanks to OCR technology, Document Capture enables the rapid scanning of all documents and their immediate distribution within the organization. The process begins when the documents are received. Once scanned and recorded, the documents are automatically sent to the ERP system – Microsoft Dynamics 365 Business Central. Document scanning can be performed using multifunctional devices and dedicated scanners.

PDF processing

Purchase invoices and orders are most often received in PDF format. With Document Capture, such files can be directly uploaded to Dynamics 365 Business Central from specific file server folders or directly from email. Moreover, the application can simultaneously import and process encrypted PDF files, eliminating the need to print and manually scan them.

OCR technology in Continia Document Capture

Document Capture uses one of the most recognized OCR technologies on the market, ABBY FineReader, to accurately recognize text in documents. This advanced technology effectively identifies barcodes, characters, and letters in as many as 180 languages.

Support for different types of documents

Document Capture is designed to work with a variety of document formats. Users can define custom templates for processing such documents as purchase orders, contracts, certificates, diplomas, or agreements. Creating rules that specify what data will be processed during document capture is also possible.

Document analysis and processing

Document Capture’s advanced document processing mechanism analyzes scanned files, extracts relevant information, and sends them to the appropriate templates. Documents are automatically assigned to the correct templates based on their source. These templates can be further optimized by applying validation rules and other requirements, ensuring the data complies with the standards and best practices in the ERP system, Microsoft Dynamics 365 Business Central.

Approval of purchase invoices

The relevant person receives an automatic email notification if a purchase invoice requires approval. The document can only be approved and processed once all responsible persons approve. During approval, these individuals can view the original document on their devices, add notes, and attach additional files. Document Capture also allows you to track the entire approval history, providing tools to help manage the process.

Purchase orders can be integrated with scanned invoices, automating approval, provided value differences are within set limits.

Backup and archiving

All scanned documents are stored in PDF/A format and can be accessed directly from Microsoft Dynamics 365 Business Central. Documents are easy to locate with account or dimension numbering. It is also possible to use full-text search based on the content of the papers. This feature lets you quickly search the registered template fields and the full text of documents to find relevant information about suppliers or contracts. All original documents are securely stored in the Data Capture archive.

Want to simplify your administrative processes? Choose Document Capture with OCR technology and reduce paperwork to a minimum!

What is Document Capture and OCR technology for?

Document Capture technology, based on advanced OCR solutions, is becoming increasingly popular among companies in various sectors. It is an excellent tool for organizations of any size and industry.

OCR technology is designed to reduce paper documents and streamline company administrative processes.

Range of features:

the ability to scan documents remotely and locally, directly into Dynamics 365 Business Central,
automatically download and register PDF files without the need to install additional software,
built-in ABBYY FineReader OCR technology recognizes text in 180 languages and dialects,
processing of encrypted PDF files possible without unlocking them,
automatic recognition of vendors registered in the ERP system - Dynamics 365 Business Central,
improved financial management, including control of VAT amounts and payment terms,
automatic assignment of approvers based on supplier, dimensions, and invoice amount,
possibility of temporary registration of invoices with full automation of the process,
automatic linking of purchase orders to invoices, with an automatic approval option,
accountants and approvers can adjust dimensions, and G/L accounts directly on the lines,
documents are indexed by the date of the original document,
full-text search in documents directly in Dynamics 365 Business Central,
support for multiple document types.

Benefits:

Accelerated and more efficient execution of administrative processes,
instant access to digital versions of documents,
optimized workflow,
improved communication and collaboration within the team,
reduced costs associated with backup archiving.

If you would like to learn more about our offer, please get in touch with us. We will be happy to provide you with detailed information

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Integrating Power Apps, Power BI with Microsoft Dynamics Business Central

Post author By Maksymilian Śniegocki
Post date March 14, 2024
No Comments on Integrating Power Apps, Power BI with Microsoft Dynamics Business Central

Spis treści

Power Apps, Power BI with Microsoft Dynamics Business Central
Benefits of integrating Power Apps, Power BI with Microsoft Dynamics Business Central
Integrating Power Apps with Microsoft Dynamics Business Central
Integration of Power BI with Microsoft Dynamics Business Central
Combining all three technologies – what are the benefits

Today’s companies increasingly realize the crucial role of integrating different technologies into their business processes. One excellent example of synergy is the Power Apps and Power BI combination with Microsoft Dynamics Business Central. In this article, we will take a closer look at this issue, highlighting the benefits of this integration and how each of these technologies can work with Microsoft Dynamics Business Central.

Power Apps, Power BI with Microsoft Dynamics Business Central

Power Apps: is a code-free application development platform that allows business solutions to be quickly and easily customized to meet an organization's specific needs. Combined with Microsoft Dynamics Business Central, it enables the creation of custom user interfaces, forms, or reports without high-level programming.
Power BI is a business intelligence tool that enables you to visualize data and create advanced reports. By integrating with Microsoft Dynamics Business Central, Power BI can take advantage of the data collected in your ERP system, allowing you to quickly and efficiently analyze key performance indicators (KPIs) and business trends.
Microsoft Dynamics Business Central: is a comprehensive ERP solution covering the areas of finance, supply chain management, manufacturing, and more. Integration with Power Apps and Power BI is a natural extension of Business Central's functionality, enabling more flexible and advanced system customization.

Benefits of integrating Power Apps, Power BI with Microsoft Dynamics Business Central

Increased efficiency: integrating Power Apps and Power BI with Microsoft Dynamics Business Central contributes to increased operational efficiency. With custom applications created using Power Apps, employees can quickly customize the interface to meet their needs, reducing the time it takes to handle business processes.
Improved data analysis: Power BI combined with Microsoft Dynamics Business Central enables more advanced data analysis. This allows companies to make more accurate strategic decisions based on sound KPIs and business trend analysis.
Customization: integration enables customized solutions without requiring development resources. Power Apps allows for customization of interfaces, while Power BI allows for creating personalized reports, allowing companies to tailor the system to their unique needs better.

Integrating Power Apps with Microsoft Dynamics Business Central

Connecting Power Apps with Microsoft Dynamics Business Central enables creating enterprise-specific applications. As a result, even without developed programming knowledge, the user interface can be customized to specific business processes, enhancing the user experience.

Integration of Power BI with Microsoft Dynamics Business Central

Integrating Power BI programs with Microsoft Dynamics Business Central allows you to use advanced data analysis features. Visualization of key performance indicators and business trends enables rapid decision-making based on sound analysis of data collected in the ERP system.

Combining all three technologies - what are the benefits

Holistic data management: the combination of Power Apps, Power BI, and Microsoft Dynamics Business Central provides holistic data management for the company. The data available in the ERP system can be effectively used for customizing user interfaces and business analytics.
Adapt quickly to change: with flexible tools like Power Apps and Power BI, integration with Microsoft Dynamics Business Central enables rapid adaptation to changing market and business needs. Enterprises can dynamically adapt their solutions to new challenges.

Summary

Integrating Power Apps, Power BI with Microsoft Dynamics Business Central provides a powerful tool to support modern enterprises in effectively managing data and business processes. The benefits of this synergy include increased operational efficiency, better data analysis, customized solutions, and rapid adaptation to change. Investing in this integration can bring real benefits, strengthening a company’s position in a competitive market.

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Microsoft Dynamics 365 Business Central licensing model

Post author By Maksymilian Śniegocki
Post date March 7, 2024
No Comments on Microsoft Dynamics 365 Business Central licensing model

Spis treści

License types and entitlements in Microsoft Dynamics 365 Business Central
Essential license
Premium License
Team Members license
Integration with Microsoft Outlook

The Microsoft Dynamics 365 Business Central licensing model is mainly based on a flexible monthly subscription-oriented approach that provides companies with comprehensive ERP solutions under personalized plans. This option allows you to scale your resources based on your company’s needs while ensuring cost control.

A perpetual usage plan is also available based on the right to use the system license in perpetuity. The fee for this solution is divided into two components- a license depending on the number of modules and users and an annual subscription called Enhancement Plan.

The third solution is the on-cloud model (Software as a Service), in which all the basic infrastructure, middleware, and application data reside in a Microsoft Azure database. This option allows customers to get up and running quickly with minimal upfront cost.

License types and entitlements in Microsoft Dynamics 365 Business Central

Licensing within Microsoft Dynamics 365 Business Central includes a variety of entitlement types to suit the diverse needs of organizations. The primary license categories are Full Users and Team Members. At no additional charge within the license, Microsoft also grants one administrative user and one user for so-called external accounting.

We can divide the Full User license into two additional categories, but note that they cannot be combined within the same environment. These licenses are Essentials- providing access to financial, supply chain, project management, or sales and marketing functionalities. Premium- This allows you to perform all the functions of the Essentials category, further extending the capabilities to include service and production management.

A Team Members license user is a partial Dynamics 365 Business Central user. Its license privileges allow it to read any data in the system while significantly limiting its writing capabilities.

The Device license associated with a device is also worth mentioning. It allows you to assign a license to a specific device instead of a user. This is particularly useful when several employees use the same device (a terminal) in manufacturing plants or warehouses.

Essential license

A primary type of license designed for companies requiring access to most areas.

It allows access to such areas as Reports, Finance, CRM, Sales, Warehouse, etc. Users with this license can create and manage sales and purchase documents, track financial transactions, plan budgets, and generate reports.

It is more affordable than the Premium license, making it a fitting option for companies not deeply involved in intensive business operations but still needs access to the system’s vital information.

Premium License

A license with access to the full range of features included in the Essentials license is extended with additional capabilities, allowing you to take full advantage of the ERP system’s potential.

In addition to managing finances, sales, and purchases, it allows access to service management or production functions, such as planning and process tracking.

The Premium license is designed for companies that want to use the full potential of Microsoft Dynamics 365 Business Central.

Team Members license

It is designed for users who only require access to essential information and reports.

It allows viewing data, approving tasks, or generating reports but does not provide full editing capabilities or create transactions.

It provides a cost-effective option for employees who are not involved in intensive business operations but require access to the information contained in Dynamics 365 Business Central.

Integration with Microsoft Outlook

It is possible to easily combine access to Microsoft Dynamics 365 Business Central with a Microsoft Outlook account through an add-in that allows you to manage business interactions with customers and suppliers directly in Microsoft Outlook. The Business Central add-on for Outlook will enable you to view financial data related to customers and suppliers and create and send financial documents such as quotes or invoices.

Summary

Microsoft Dynamics 365 Business Central offers a variety of licensing options, enabling companies to customize their ERP system and support business growth. The licensing model is based on a flexible subscription, perpetual licensing, or an on-cloud solution. With Essential, Premium, and Team Member categories, enterprises can customize licenses to meet their business’s different needs and responsibilities. In addition, per-device and third-party accountant licenses enable simplified system use internally.

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What are the types of ERP systems?

Post author By Maksymilian Śniegocki
Post date February 1, 2024
No Comments on What are the types of ERP systems?

Table of contents

What criteria should you consider when choosing an ERP system?
What are user opinions on various ERP systems?
What are the costs of implementing and maintaining an ERP system?

ERP (Enterprise Resource Planning) systems are crucial for effective business management. They allow different business processes and departments to be integrated into one cohesive environment, helping to streamline operations and make better decisions. There are many types of ERP systems, each of which can be tailored to the specific needs and size of the enterprise.

In this article, we will focus mainly on two types of ERP systems from Microsoft: Microsoft Dynamics 365 and Microsoft Dynamics Business Central.

Microsoft Dynamics 365 is an advanced ERP system that offers a comprehensive range of tools and features that can be customized for different industries and business needs. This flexible ERP software allows you to manage many aspects of your business, such as sales, customer service, project management, marketing, finance, and more. With online and cloud access, Microsoft Dynamics 365 allows employees to access data from any location and device, making it much easier to manage your business.

Microsoft Dynamics Business Central is an ERP system for small and medium-sized businesses. It is a financial, sales, purchasing, inventory, and production management solution that integrates with other Microsoft applications such as Microsoft 365 – Word, Excel, Outlook, and Teams. Dynamics Business Central provides tools to streamline business operations and helps make data-driven decisions.

What criteria should you consider when choosing an ERP system?

In the context of Microsoft ERP systems, namely Microsoft Dynamics 365 and Microsoft Dynamics Business Central, several criteria are worth considering when choosing the right solution. Here are the main aspects to pay attention to:

the first criterion in selecting an ERP system is its functional scope. ERP software must meet the unique needs of the company. Microsoft ERP systems offer many functions, including sales, marketing, customer service, finance, and operations management,
it is essential that the ERP system grows with the business. Both Dynamics 365 and Business Central enable scalable solutions, which means they can be adapted to the changing needs of the organization,
the ERP system must be able to connect with other existing systems in the company. In the case of Microsoft Dynamics solutions, they can be easily integrated with other Microsoft products, such as Microsoft 365 or Microsoft Azure,
Microsoft Dynamics offers a cloud-based option, which means you can access the system from anywhere, which is especially important in today's remote working environment,
Microsoft is known for regular updates and technical support. The ERP system is easy to implement but also provides continuity of service and comes with new features,
it is helpful to understand the total cost of implementing and maintaining an ERP system. Microsoft Dynamics 365 and Business Central have different pricing models, so it's essential to choose the model that best fits your business budget,
some industries require specialized ERP modules. Microsoft Dynamics offers several industry-specific applications that can make it easier to customize the system to meet specific needs,
data security and compliance are essential in an increasingly stringent data protection regulation era. Microsoft products are compliant with the latest regulations.
pay attention to reviews of other companies using these systems and check with the vendor to see what references it can provide,
finally, a key factor is the availability of training and technical support. Companies should ensure adequate support when implementing and using the system.

What are user opinions on various ERP systems?

User opinions on available ERP systems vary and depend on industry, company size, and individual needs. However, the differences in user opinions on ERP systems are mainly due to respective companies’ unique needs and expectations. Some users may be satisfied with the features and performance of Microsoft Dynamics Business Central, while others may prefer the features offered by the more extensive Microsoft Dynamics 365 ERP system.

ERP systems are highly valued for their ability to increase productivity and streamline operations. However, choosing the right ERP system depends on a company’s needs, budget, and growth strategy. Therefore, please carefully review the available options before deciding and consulting with ERP experts.

What are the costs of implementing and maintaining an ERP system?

Implementing and maintaining an ERP system is integral to many companies’ business strategy. However, before deciding to implement such a system, you must familiarize yourself with the implementation costs.

Implementation costs

purchasing a license for an ERP system such as Microsoft Dynamics 365 or Business Central is one of the most significant investments. Costs can vary depending on the system and type of license,
ERP system implementation requires advanced knowledge and experience. Hiring a consultant or company specializing in implementing ERP systems is essential. Consulting costs include salaries and possible travel expenses,
companies often need to customize their ERP systems to meet their unique needs. This may require the development of custom modules and incur additional costs for,
employee training.

Maintenance costs

regular payment of ERP software license fees. These fees can be monthly or annual, depending on the option chosen,
technical support from the ERP software vendor,
the ERP system is constantly being developed and updated. Companies should invest in system upgrades and expansions as their business grows,
for on-premises systems, companies incur costs related to servers, hardware, and secure IT infrastructure.

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About us – Business Central

Post author By Maksymilian Śniegocki
Post date November 16, 2023
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ABOUT US

INLOGICA team consists of programmers and consultants who have gained experience during projects related to implementing and supporting Microsoft software in many European countries and the USA. They have worked, among others, for companies in Denmark, Germany, Switzerland, and Poland, each time adapting the implemented solutions to the local specifics and individual needs of customers. They have carried out projects for companies involved in, among others, distribution, production of protective packaging, trading and distribution of electricity, production of bathroom equipment, production of building materials, hotel industry, and bicycle production.

For more information about our organization, products, and services offered, click here:
https://inlogica.com/en/services-development-systems-erp-crm-microsoft-dynamics-ax-inlogica/

Read about example implementations:
https://inlogica.com/en/our-projects/

Information about the model implementation schedule for Microsoft Dynamics Business Central is available on the following page:
https://lp.inlogica.com/business-central-en

Contact us:
https://inlogica.com/en/contact-us/

AUTHORS

Marek Zasada – Senior Dynamics AX/D365 Developer
Andrzej Baka – Senior ERP Systems Consultant
Ewelina Zasada – Junior ERP Systems Consultant
Rafał Beym – Systems Administrator
Michał Paluszczak – CEO
Anna Bigos – Senior Creative Manager

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How do we work? Cooperation with INLOGICA – Business Central

Post author By Maksymilian Śniegocki
Post date November 9, 2023
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How we work?

Many factors influence the final course of a project. One of the most important is the involvement of your company’s employees in the implementation process. For a certain period, the INLOGICA team will join your organization. It would be worth taking advantage of this moment to transfer our knowledge and experience to your company to the maximum possible. This will allow you to optimize the cost of the implementation and the maintenance of the system during its subsequent use.

The elements we place particular emphasis on during cooperation are:

Working based on SCRUM - together with you, we determine (usually in sprint cycles) which issues will be implemented.
We want to suggest an approach in which we concentrate activity within one area of the system. We move on to the next only after obtaining satisfactory results. In this way, we avoid working on several fronts simultaneously and the buildup of priorities.
From the beginning, we try to involve your team as much as possible in the work in progress so that they have a say in the design of the solution in terms of their daily activities
If possible, we also try, for each area within the implementation, to select from among the users those who are mainly involved and who feel comfortable navigating the system to train them and develop their competence to work independently (key users). This allows them to respond independently to the needs of other users, providing them with a first line of support and reducing the cost of maintaining the system in the long run.
Of course, after the implementation is completed, we will be delighted to continue cooperation under support contracts.

Proposals INLOGICA

DEMO. Want to test Microsoft Dynamics Business Centralyourself? It is possible. Contact our representative, who willset up a free demo subscription for you!

PREsentation. Would you like to see how Microsoft Dynamics Business Central works in practice? We can arrange a presentation of the basic functionalities of the system for you at your disposal!

Proposed agenda:

General introduction to the system. Login, menu design, basic features available to the user by role, personalization, search, and filtering.
Discuss modules and integration with other Microsoft tools (e.g., PowerBI, Teams, Microsoft 365 business applications).
Introduction to the financial part: chart of accounts, master journals, fixed assets, currencies, dimensions, payment sheets, bank statement imports.
Cash management.
Sales: buyer directories, quotes, sales orders, sales invoices, and sales adjustment invoices.
Purchasing: supplier directories, suppliers, incoming documents, purchase offers, purchase orders, purchase invoices, and correction invoices.
Warehouse: list of goods, inventory, list of services, materials.

Are you interested in this article? Are you looking forward to the next parts? Click here to see the full story

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Sample implementation schedule for Microsoft Dynamics Business Central

Post author By Maksymilian Śniegocki
Post date November 2, 2023
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SAMPLE IMPLEMENTATION SCHEDULE FOR MICROSOFT DYNAMICS BUSINESS CENTRAL

The chart above illustrates a sample Microsoft Dynamics Business Central software implementation schedule planned over eight weeks. The chart accurately reflects the stages described in the guide’s earlier sections (the boxes’ coloring refers to each). It specifies its start, duration, and completion in the specific week of the project.

For the scope described in the guide, the project team on the INLOGICA side consists of specialists:

Systems Administrator (the person responsible for stage II of the project and maintenance and administration of the Microsoft Dynamics Business Central system environment throughout the cooperation)
Senior ERP Systems Consultant (a person responsible for stages III and IV, as well as the support of work under phase V. Leading consultant in the project in charge of the implementation and progress of work by the model implementation schedule of Microsoft Dynamics Business Central, as well as coordination of changes and extensions in coordination with the end users of the system)
Junior ERP Systems Consultant (a person responsible for Stages III and IV, as well as supporting the work under Stage V. Consultant in the project to support the implementation and progress of work by the model implementation schedule of Microsoft Dynamics Business Central, as well as coordination of changes and extensions in coordination with the end users of the system and preparation of documentation. Guarantees substitutability and continuity of work in the absence of the lead consultant)
Senior Dynamics AX/D365 Developer (a person responsible for the implementation of programming modifications as part of stage V)
Sales Supervisor (a person responsible for Stage I of the project and for taking comprehensive care of the progress of the entire work and reporting on the progress made and expenditures, including extensions and modifications made to the schedule)

Worth remembering

Are you interested in this article? Are you looking forward to the next parts? Click here to see the full story

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Stage 5 – Modifications Business Central

Post author By Maksymilian Śniegocki
Post date October 26, 2023
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Stage 5
Modifications
(optional)

Enabling the use of alternative accounts on invoices (customize the view by displaying additional fields to allow the use of the standard solution in this regard)

Time: 4 h
Customizing the appearance of the sales invoice

Time: 16 h
Customizing the arrival of the correction invoice

Time: 16 h
Customizing the appearance of the pro forma invoice

Time: 16 h
Automatic completion of financial dimensions based on the data on the invoice line

Time: 16 h
Automation and customization of bank statement imports (in formats other than those available in the MT940 standard)

Time: 8 h
Enabling the use of alternative accounts in the process of posting bank statements

Time: 4 h
Modification of the VAT register report

Time: 8 h
Any customization improving the ergonomics of work

Time: t&m
Any customization automating the business process

Time: t&m
Integration with other software

Time: t&m

So that you know – the system configuration we will prepare with your team is enough to start operational work.

However, we know that every organization is different and has individual needs, and when launching an ERP system in enterprises, end-users make demands for changes and modifications.

The above list illustrates examples of modifications along with the estimated time required to prepare them. We are committed to ensuring that the system’s end users have an impact on the elements that can improve the ergonomics and efficiency of their daily work.

Worth remembering

Proposals INLOGICA

Not all modifications need to be implemented right away.Could you allow end users to familiarize themselves withMicrosoft Dynamics Business Central and its standardfunctionalities? At a time that was agreed upon with you, ourteam will collect feedback from end users and, based onthis, propose changes and modifications to meet their needs.The final decision to implement them is up to you.

It is common practice to implement modifications within theframework of a support contract, which we propose toconclude after the essential part of the work is completed.

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