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Payment Congestion

Payment Congestion Module for Microsoft Dynamics 365/AX that enables the User to monitor payment delays on an ongoing basis and generate data for the report on payment deadlines in commercial transactions, as required by the Ministry of Development and Technology as of February 07, 2023.

Functionalities of the payment congestion module:

Analysis of transactions and generation of data for the payment congestion report.
- The system analyzes data based on transactions with customers and suppliers collected in Microsoft Dynamics 365/AX. The user defines the date range for which they want to generate the data necessary for the report on payment deadlines in commercial transactions.
Selection of counterparties for the congestion report based on the queries of suppliers and buyers.
- Before generating the report, the user can narrow the data selection to specific counterparties, profiles, or accounting groups. When developing the data, the system reviews the transactions of the counterparties defined in the queries.
Analysis of transactions not paid until the statute of limitations.
- Data from the preset period and previous unpaid benefits are analyzed until they are within the statute of limitations.
Invoice grouping.
- Based on the due date and settlement date, each settlement is assigned to the appropriate group of invoices: paid on-time receivables and payables and unpaid on-time receivables and payables. The system calculates the total values for each group.
Ageing of invoices not settled on time to the set ranges.
- Receivables and liabilities not settled on time are assigned to the corresponding aging period. The User can define these periods in any way. In the data preview window, the User receives information about the total value of invoices of a given range and the percentage of individual benefits in the total value of unpaid liabilities or receivables. These values are reported in the congestion report for the Ministry.
Verify potentially billable records in the system.
- The solution checks whether unrelated records in the system can potentially be settled. The function displays information about counterparties and the number of unsettled transactions.
Monitoring of delays in business transactions.
- The functionality allows you to monitor, on an ongoing basis, whether the sum of due unsettled transactions and transactions settled after the due date in 3 consecutive months is approaching the limit of the amount of the so-called excessive delay. The user will receive a notification with the relevant information depending on the module’s configuration. He can also independently set the parameters of the alert, depending on individual business needs or legal changes regarding the limit of acceptable delays in business transactions (currently at least PLN 2 million).
Launch planning.
- The user can start the data generation manually at any time or schedule an automatic launch at a time of his choice.

The extension does not require modifications to the AX system’s standard classes, methods, and tables.

Benefits of the payment congestion module:

Configurable information about payment arrears
Use of data existing in the system
There is no need to use and pay for additional external applications
Ongoing monitoring of late payments to suppliers
Ongoing tracking of late payments from customers
Alerting the risk of exceeding the acceptable level of arrears
Control of the ratio of liabilities to excessively delayed receivables
Preventing penalties imposed by the OCCP for causing payment congestion
Taking care of the company’s image as a payer
Identifying unreliable contractors
Saving time and reducing costs associated with generating and verifying data for the report on payment deadlines in commercial transactions

Implementation of the payment congestion module:

Installation of the application on a test environment.
Configuration of the system as intended.
Performance testing.
Online training of PL end users.

On request, the solution will be adapted to the Customer’s specific business processes based on a joint analysis and preparation of contractor queries in the system. This additional service is subject to separate pricing.

Implementation time:

Application features: